For Administrators
Highest Standards Of Professionalism
Information for school administrators
Educational Tours has planned custom group travel since 1974 from our office in St. George, Utah. We’re ARC accredited, members of SYTA, NTA, and IATAN, and each tour carries $5,000,000 in program liability insurance. A certificate of insurance, a W-9, and school references are available on request.
We’re an approved vendor with multiple school districts, and if we’re not approved with yours yet, we’ll complete the registration process. Your group’s leaders and chaperones supervise, with our office supporting them 24/7, and every employee is background checked at hire. Families pay us directly, so trip money doesn’t need to go through the school.
Frequently Asked Questions
About Educational Tours
Who is Educational Tours, and what are your accreditations and insurance coverage?
- We've planned custom group travel since 1974 from our office in St. George, Utah, and have served thousands of school groups.
- We're ARC accredited and members of SYTA, NTA, and IATAN.
- Each tour carries $5,000,000 in program liability insurance.
- We're a registered seller of travel in California and Washington.
- A certificate of insurance and W-9 are available on request.
Can you provide references from schools or programs like ours?
- Yes. School and district references are available on request.
Approval
Are you an approved vendor with our district, and how do we get you approved?
- We're an approved vendor with multiple school districts and are registered in district procurement portals across several states.
- If we're not yet approved with your district, contact us and we'll complete its registration process.
Can we run a trip for a private studio or program not tied to a school?
- Yes. We plan trips for dance studios and other performance groups as well as schools.
Safety and supervision
How is supervision handled, and who sets chaperone ratios?
- Your group's own leaders and chaperones supervise, with our office supporting them 24/7.
- The group leader sets the chaperone ratio. The most common are one chaperone for every 7 or 10 travelers.
- Our staff can travel with the group on request.
- All employees are background checked at hire.
Pricing and policies
How do pricing and payments work, and does money go through the school?
- Every trip is custom, so we quote one total price per person.
- We get multiple quotes for every part of the trip before pricing it.
- Families can pay us directly online by credit card or ACH, or mail in a check, so money doesn't need to go through the school.
- We can arrange other payment options with schools and districts on request.
What is your cancellation policy, including if a major event affects the trip?
- Cancellations must be made in writing.
- Refunds are payments received minus a non-refundable $180 processing fee, any supplier penalties, and a cancellation charge based on when you cancel:
- No refunds are given for unused parts of the trip once a traveler leaves the tour.
- Travel insurance is available on all trips.